Flexi Business Services Assistant, Auckland, Canon

Published 2023-01-23
Expires 2023-02-23
ID #1358836411
Flexi Business Services Assistant, Auckland, Canon
New Zealand, Auckland, Auckland,
Published January 23, 2023

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Flexi business services assistant

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As a market leader in Business Process Optimisation and IT services for over 20 years, Canon Business Services ANZ helps organisations optimise, automate and transform their operations, setting them up for greater growth. We work collaboratively with customers to get the results they want, delivering bespoke solutions designed to meet and exceed their business needs, overcoming challenges, and freeing them up to focus on what sets them apart.

 We’re trusted by industry leaders because of our dedicated customer focus, and agile approaches to solving our clients’ key challenges. With a commitment to delivering the best service management experience possible, many clients have partnered with us for more than a decade. The solutions we deliver are reliable, scalable, and cost-effective, helping customers to not just get ahead but stay ahead.

When you join Canon Business Services ANZ, you’ll find a rewarding culture that values you. You’ll be empowered to focus on your career progression and turn your goals into reality as an integral part of the group’s success. 

This role is based at our client site in Auckland
The role is Flexible Full Time position
The working hours are 40 hours per week, Monday to Friday

About the Role

As the Flexi Business Services Assistant you will be comfortable wearing a number of different hats. On any given day you could be the first point of contact for all visitors at reception and you will ensure a five-star level of service is delivered to create a memorable first impression. 

You will actively manage meeting room set-up and pack-down, lend yourself to assist with event coordination and provide catering support to our Front of House team.

You will also at times provide services in one of our friendly mailrooms or facilities service centres where you will assist with contractor access, incoming couriers & mail distribution and replenishing the buildings essential office supplies. 

This role requires you to maintain confidentiality, show discretion & represent our clients in an ethical and professional manner. This is required across a minimum of two key account client sites within the Auckland CBD.

Main Duties

Meeting room reservations, utilising the complete MS Suite of applications - Outlook, Word & Excel. 
Welcome & escort clients to meeting suites or throughout the client site
Answering phone calls promptly, professionally and attentively. Monitoring shared email inboxes. 
Offer & serve refreshments as required.
Access card management in accordance with the client's guidelines.
Maintain a neat and well-groomed appearance as per uniform guidelines. 
Safe and efficient handling of inward/outward mail. 
Provide cover of staff absences, being prepared to work 'agile'.

Key Requirements

Superior organisational skills, professional presentation and attention to details
Intermediate MS Office skills (Outlook, Word, Excel) and room booking software experience preferable
Excellent communication skills
A positive attitude and a flexible nature
Ability to work within a diverse team and independently when needed is crucial
Adaptable to change
Experience in front office administration and/or hospitality preferred but not essential.
Committed to delivering excellent customer service


We believe in the power of an inclusive & diverse workforce. We trust you will bring your authentic self to work and we will focus on making sure that together, we make a strong contribution to the broader community in which we operate. Where possible, flexible working arrangements are the norm, as we know a better work-life balance can improve your motivation, performance and productivity.

As an equal opportunity employer, all applicants will be considered.

Benefits/perks may vary depending on the nature of your employment with Canon Group and the country where you work.

All applicants must be eligible to work in the country they are applying to at the time of application.

Looking to join this diverse team,

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    Registered on October 7, 2017


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