Assistant Manager (Finance & Procurement, Project Support)National University of Singapore – Queenstown The National University of Singapore is the national research university of Singapore.
Founded in **** as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.
Job Description The Aqua Polis Programme Office (APO) is seeking a detail-oriented Assistant Manager to join our Research Management Team, supporting project finance, procurement, and grant operations for Singapore's tropical marine aquaculture R&D programme.
This role is ideal for candidates with strong administrative and financial skills who wish to contribute to high-impact national R&D initiatives in food and aquaculture innovation.
Key Responsibilities Finance & Procurement Administration: Manage financial tracking and reconciliation for multiple research grants.
Process institutional claims, reimbursements, and vendor payments in accordance with funding and university policies.
Support procurement activities, including vendor sourcing, quotation evaluation, and contract administration.
Liaise with NUS finance and procurement offices to ensure compliance and documentation accuracy.
Maintain up-to-date financial records and assist with forecasting, audits, and fund utilisation reports.
Grant Operations & Reporting: Support project monitoring and reporting, ensuring timely submission of deliverables.
Prepare and consolidate financial and progress reports for Programme Office and funding agencies.
Assist project teams with administrative and logistical matters related to grant management.
Coordination & Ecosystem Support: Coordinate logistics for meetings, workshops, and review sessions, ensuring timely documentation and follow-up.
Support industry engagement, outreach events, and public communication activities.
Qualifications Bachelor's degree with at least 3 years of relevant experience.
Prior experience in finance, procurement, or research grant administration in a university or public agency setting.
Strong attention to detail and accuracy in financial documentation.
Good communication and coordination skills to work with internal teams, vendors, and collaborators.
Proficiency in Microsoft Excel, Word, and Power Point; familiarity with SAP, Concur, or Power BI is an advantage.
Interest in contributing to the growth of Singapore's aquaculture and R&D ecosystem.
