Contracts Clerk, New Zealand, Community Living British Columbia

New Zealand, New Zealand
Published 2022-11-25
Expires 2022-12-25
ID #1277671914
Contracts Clerk, New Zealand, Community Living British Columbia
New Zealand, New Zealand,
Published November 25, 2022

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Contracts clerk

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The Role:

As a Contracts Clerk at CLBC, you will be responsible for processing various administrative and financial documents, inputting system data, providing reception and switchboard services, as well as administrative and program support to staff. Duties include:
Preparing, tendering for, awarding, administering and monitoring contracts for the delivery of CLBC supported services and funding in accordance with current legislation, contract specifications, and agency policy and procedures within a regional area. Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports as required to managers and CLBC staff Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system, including scanning of documents Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information Producing reports Greeting, screening and directing families and persons with developmental disabilities to the appropriate office and agency for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals Liaising with Quality Service Analysts for initial, renewal and modification contracts Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority in accordance with CLBC policy and procedure Resolving transactions that are not in compliance, referring complex transactions to the supervisor Processing invoices in preparation for invoice entry by the Accounts Department Liaising with service providers and Quality Service Analysts to assemble and prepare, as directed, all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements
This is the role for you if you are an administrative professional that:
has excellent attention to detail enjoys working collaboratively has excellent listening skills is able to clearly communicate to a wide range of individuals has strong organizational and time management skills is able to manage several concurrent tasks
Grade twelve diploma or equivalent education A combination of 3 years of clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping) Strong MS Word and MS Excel skills Preference may be given to candidates with experience processing contracts Typing speed of 50WPM
Benefits: You will receive a comprehensive benefits package:
extended health and dental a BC Public Service Pension plan generous vacation and special leave to help you achieve work/life balance paid parental/adoption leave life insurance, salary protection for sick days, and if needed, long-term disability wellness supports, including an Employee and Family Assistance Program, and a health and wellness incentive program. professional development programs provide continuous learning and the opportunity for professional development and skill-building
Additional Info:
This position is posted to fill a vacancy on the Local 4 team
Term/Status: Regular/Part-time - 0.5 FTE (35 hours bi-weekly)
Classification/Salary: Clerk R11: Position starts at $23,091 annually

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    Registered on October 7, 2017


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