Senior Estates Administrator

Nicholsons Lawyers is seeking a full time Senior Legal Secretary/Administrator to assist our very busy Estates Team.

A unique role, this person will work alongside the Estates Manager and Partners as part of a team working with estate beneficiaries and executors to communicate expert legal advice in a supportive and understanding way. The approach to this role is one of care and empathy, along with the ability to perform a high volume of administrative tasks with the utmost attention to detail. It is a busy and varied position, and the firm feels privileged to be supporting these clients and their families through what is without doubt a very difficult time. The Estates team offers a high level of service to our clients every step of the way to ensure the process is a seamless one and each member of this team is essential in making this happen.

Job Description

Preparing High Court suite of documents for applications for Probate, Letters of Administration documentation and filing to the High Court.
Preparation of E-dealings and related documents for Landonline dealings.
Preparing Deeds of Consent, Indemnity and Executors Resolutions.
Preparing and updating the estate inventory and taking certified copies of AML documents.
Meeting with clients and completing initial forms.
Managing correspondence from banks, accountants, insurance companies, Kiwisaver other institutions.
Liaising with Partners on files as required.
Preparing trust account and distribution statements.
Completing distributions to beneficiaries and reporting to clients.
Billing and reporting to clients.
Liaise with share registries and share brokers with transfer and sales of shareholdings for the estate or beneficiaries.
Prepare documentation for applications to obtain a reseal of Grant of Probate in countries outside of NZ (such as UK and Australia).
Liaising with clients via phone and email.
Arranging and attending client’s meetings.
Keeping accurate records of all meetings for the Estates Manager.
All other estate related administration matters as directed by Estate Manager or partners from time to time.

Requirements

Previous estate experience preferred

Detail-oriented and highly organised

Punctual and reliable

Exceptional administrative skills ideally in legal administration

Ability to multitask and prioritise effectively in a fast-paced environment.

Excellent attention to details and a meticulous approach to handling sensitive information

Proficiency in using computer software and advanced knowledge in Microsoft office suite.

Excellent computer, typing and formatting skills, including digital dictation transcription.

Exceptional communication skills both written and verbal to interact confidently with both clients and colleagues.

Nicholsons prides itself in offering a warm and friendly team environment where the staff can flourish in both their personal and professional endeavours.

Please email your CV, qualifications, and covering letter to our Practice Manager, Leonie Ngeru leonie.ngeru@nks.co.nzand clearly state the role which you are applying for.

All applications will be treated in the strictest of confidence.

We thank all applicants for their interest but only those selected for an interview will be contacted.

Please note this job description is intended to provide a general overview of the position and does not encompass all tasks or responsibilities that may be assigned.

Employer questions
Your application will include the following questions:
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