POSITION DESCRIPTION
Position Title: HR Advisor
Position Holder: —
Department: Human Resources
Location: Nelson (covering activities at all AICA NZ sites – Nelson and New Plymouth)
Responsible To: General Manager
Responsible For: No staff report to the role
Position Purpose
This position exists to build the people capability, engagement and culture of the organisation and ensure appropriate HR practices are followed.
Date Last Updated: December 2025
Customer Focus
We focus on supporting our customers in creating value and helping them to achieve their objective.
Care
We respect and care for our associates, our communities and the environment.
Integrity
We act in an open and honest way and do what is right.
Strive for Excellence
As a team we strive to be the best that we can be. Excellence helps us to unleash our potential and to achieve our goals efficiently and effectively.
Our Values
Customer Focus, Care, Integrity and Excellence.
Key Stakeholders
Benefit Providers
Training Providers
ACC
Insurance Companies
Other Service Providers
EMA and legal advisors
Consultants
Emergency Services
Government Departments
All Management and Staff
Parent company HR – Singapore
Key Accountability Areas
Recruitment and Induction
Strategy and policy and process development
Payroll & Remuneration
Staff training and development
Staff engagement and communication
HR advice
Administrative support
HSE
Key Accountability: Recruitment and Induction
Provide support and oversight of recruitment processes to ensure quality and effective recruitment decisions across the organisation.
Assist the General Manager and other managers in recruitment, including third‑party recruiting agencies, employment contracts and relocation.
Maintain full and accurate records.
Key Accountability: Strategy, Policy and Process Development
Work closely with the GM to develop HR plans that support growth and organisational change.
Provide input into company strategy.
Record and report on HR KPIs.
Develop and implement HR policies and processes.
Ensure staff and management are familiar with and trained in line with policies and processes.
Ensure on‑time, procedure‑conforming administration.
Key Accountability: Remuneration
Process fortnightly pay and lead the salary review process in January each year in conjunction with the GM.
Assist the GM to negotiate the collective agreement with union (ETU) and staff reps.
Review General Terms of Employment (GTE).
Administer the Company Superannuation and Kiwi Saver funds by paying subsidies, reconciling and managing claims.
Reconcile leave balances against leave records as requested.
Maintain complete and confidential personnel records in a secure environment.
Ensure payroll checks for minor adjustments, timely processing and accurate reporting.
Issue annual salary letters to each employee.
Key Accountability: Staff Training & Development
Assist Managers with development of staff.
Ensure Personal Development Reviews are undertaken for all staff twice a year.
Provide support to managers to undertake Constructive Feedback Conversations 5× a year.
Evaluate outcomes from staff evaluations.
Provide backup support to H&S and Training Manager in training matters and in H&S matters.
Assist managers with disciplinary matters.
Liaise with outside organisations for additional support and advice when required.
Coordinate rehabilitation duties and health programmes for staff as required.
Maintain full and accurate records.
Key Accountability: Staff Engagement and Communication
Administer PULSE culture survey annually.
Analyse PULSE data and use it to inform HR strategy.
Ensure communication from corporate is disseminated to all staff.
Provide information to corporate as required.
Coordinate and run staff briefings with the GM each quarter – ensure staff receive notice in advance and attend.
Maintain current communication through noticeboards, Share Point, My Staff Info or email.
Lead Wellness Committee, supporting with HR initiatives and budget management.
Provide overview of CSR activities.
Ensure communication forums reflect current general information effectively.
Key Accountability: HR Advice
Provide sound and confidential advice to GM and other managers on staff matters.
Be a discrete and confidential confidante to managers and staff.
Attend weekly meetings with the GM.
Attend fortnightly tactical meetings with senior staff.
Sit in on disciplinary meetings when required and ensure the correct processes are followed.
Ensure on‑time, procedure‑conforming administration and no complaints.
Key Accountability: Administrative Support
Maintain accurate and secure records.
Act as the Privacy Officer for the company and staff.
Ensure regular medicals and health checks are undertaken and recorded.
Co‑ordinate company functions for both sites and meet requirements for Nelson if required.
Organise celebratory functions for the company – significant service to the company, special events.
Assist as required with travel bookings.
Coordinate vehicle leases – company vehicle records and leases.
Coordinate medical and life insurances in relation to staff requirements.
Ensure on‑time, procedure‑conforming administration and no complaints.
Note
The precise performance measures for this position will need further discussion between the position holder and manager as part of the performance development review.
Essential and Desirable
Degree in Human Resources or similar.
National Certificate or similar in OSH Work Safety Practices.
HR Practices and legislation knowledge.
Knowledge of Health, Safety & Environment legislation and systems.
Sound administration and MS computing skills.
Excellent communication skills.
5+ years practical HR experience.
Expertise in confidentiality and discretion.
Patient and flexible, accessible and available.
Ability to work with and support others.
Advanced Microsoft Office software knowledge.
Employment legislation knowledge.
Document control.
Excellent written and oral communication skills.
Working knowledge of corporate values and behaviours (Customer Focus, Care, Integrity, Excellence).
Presentation skills and ability to give presentations to a group.
Manufacturing environment experience an advantage.
Key Behaviours
Hungry, self‑motivated, diligent, and constantly thinking about the next step and opportunity.
Humility, quick to point out contributions of others, sharing credit, emphasizing teamwork.
Smart, interpersonally appropriate and aware, good judgment and intuition around group dynamics.
Health and Safety – acts safely, promotes a safe working environment, takes prompt action to remedy unsafe conditions.
Commitment and accountability – honest, professional, dedicated, reliable, trustworthy, following through and accepting responsibility.
Flexibility – adapts to change constructively, identifies opportunities and addresses concerns.
Teamwork – works positively with people to achieve common goals, helpful, shares knowledge/resources for team benefit.
Positive Approach – approaches work or problem situations optimistically, forward‑looking, influences positive work atmosphere, sense of fun and humour, good motivator.
Additional Requirements
Attendance at relevant training essential to position.
Periodic consideration of changes in the job description in response to changing nature of work environment and statutory changes.
Review of position description as part of performance planning and annual performance development review cycle.
