Personal Assistant, Auckland

Published 2023-05-24
Expires 2023-06-24
ID #1585257546
Personal Assistant, Auckland
New Zealand, Auckland, Auckland,
Published May 24, 2023

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Personal assistant

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About JardenJarden advises some of New Zealand's largest public and private companies and high net worth individuals and families. Our areas of expertise are wealth management, investment banking, institutional equities, research and fixed income, carbon, and FX sales trading. We are passionate about seeing our clients succeed, and when they choose Jarden, they get a partner that always endeavours to go above and beyond.The RoleThe role of Personal Assistant at Jarden is to provide support to one of the Co-Heads of Investment Banking and the Directors within the team. In addition, the role is required to ensure general smooth running of the wider investment banking office and provide guidance and assistance for the team and Business Support Associates as required.This role will be focused on supporting the Co-Head of Investment Banking & the Directors to ensure their calendar is efficiently managed, phone calls are answered, and day-to-day tasks are carried out.Key responsibilities include:Anticipate information and organisational needs including meeting administration support (ensure facilities are available, pre meeting packs prepared and provided)Co-ordinating and arranging all travel; accommodation, transport, venues, catering and purchasing as requiredProviding diary management (including personal) including resolving meeting conflicts and prioritising issues in a timely mannerWork closely with other Executive team members and EAs, while exercising discretion and initiativeProvide administration services where required, including word processing, deal administration, binding of deal packsMonthly expense management, as well as ensuring the timely payment of team support invoicesEnsure all inbound telephone calls for absent team members are answered promptly in a professional manner and messages are promptly referred to the correct peopleDeliver a high, consistent level of customer service to key clientsPerform personal administration tasks for the Co-head of Investment Banking.About YouYou have a high degree of confidentiality, professionalism and enthusiasm as well as possessing the ability to handle multiple projects and work well under pressure. You are proactive and efficient. You exercise a high degree of integrity and personal responsibility to make quality, timely decisions.You are the type of person who thrives in a dynamic and demanding work environment. You can work independently and are confident in making decisions to assist the team when needed.You are excited by working in a successful team and have the ability to work flexible hours as required.In addition, you have2 years + experience in a PA or a support roleProficient in the use of the Microsoft Office suite of products; ability to quickly create clear and attractive presentationsAbility to adapt quickly to circumstances demonstrating flexibility and ease with managing complex situationsStrong organisational skills to ensure completion of time sensitive deadlinesExcellent communications and relationship management skills to interface daily with a diverse range of contactsIn return, we can offer you a great company and team culture within our fast-growing firm, and exciting long-term career prospects.Desired Skills and ExperienceExecutive Assistance / Personal AssistanceDiary ManagementGeneral AdministrationExpense Management

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    Private person
    Registered on 7. Oct 2017

    Employer's info

    Registered on October 7, 2017

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