Personal Assistant

Published 2023-05-24
Expires 2023-06-24
ID #1586679780
Personal Assistant
New Zealand, Wellington, Wellington,
Published May 24, 2023

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Personal assistant

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Leverage your administrative and coordination expertise, align your passion for conservation with your day-to-day mahi!Take advantage of a range of development and training opportunities across the organisation.Four weeks + three days annual leave per year, flexible working options.Permanent full time, Wellington Central location. Toitu te marae a Tane-Mahuta, toitu te marae a Tangaroa, toitu te tangata If the land is well and the sea is well, the people will thrive The Department of Conservation Te Papa Atawhai(DOC) serves to protect and sustain nature across Aotearoa. We put nature and people at the heart of our mahi, guided by te reo Maori, te ao Maori and Te Tiriti o Waitangi. We do this by: protecting land, species, ecosystems, and cultural heritage for conservation purposes managing threats and adverse impacts being a voice for conservation connecting people to nature. He angitutanga | About the roleAs our Personal Assistant/Administrator, you will be the Director's right-hand person, providing day-to-day support and working to a high level of professionalism and discretion.Reporting to the Director Strategic Communications and Engagement, you will play a key role in communicating with the broader leadership cohort and manage time and outputs with confidence. The role requires exceptional organisational skills with the ability to triage the flow of information, to ensure executive level priorities are managed accordingly.Working in a fast-paced and sometimes pressured environment, you will be comfortable adjusting to different workflows and prioritising tasks in a dynamic and changing environment.The position will be focussed on: utilising your excellent customer service and communication skills to build strong, cohesive relationships with key internal and external stakeholders, including the broader leadership team and their support staffcoordination and administration support including, email/diary management, meeting facilitation and travel coordinationassisting, coordinating and ensuring quality assurance of complex and urgent correspondence such as Parliamentary briefs, Ministers reports, Ministerial and OIA requestscoordinating and maintaining quality assurance of Parliamentary briefs, Ministers reports, Ministerials and OIAsorganising, attend, take minutes, and track actions for meetings. Nga pukenga me nga wheako | Skills and experienceIf you have the following attributes, we are keen to hear from you: Understanding or willingness to learn the workings of central Government - the role of Parliament, Ministers, and public service agencies.Exceptional relationship management skills and ability to build and leverage great networks.Advanced office administration skills including document and diary management.Excellent organisational skills, ability to prioritise, with high attention to detail.Comfortable managing sensitive and confidential data and information on behalf of the Director ensuring privacy requirements are maintained.Intermediate-advanced knowledge of MS Office with specific focus on Word, Excel, PowerPoint and Outlook with an appetite to grow your skills and master new applications and processes.Comfortable engaging and working in partnership with iwi and tangata whenua. Mo te tima | About the teamThe Public Affairs group supports the organisation to build trust and confidence with New Zealanders, Parliament, our stakeholders, and our people. We work to protect and enhance DOC's reputation and grow New Zealanders' connection to nature.The Strategic Communications and Engagement Directorate are responsible for leading DOC's strategic communications and engagement, internally and externally, through providing strategic and tactical communications support and services across DOC – working closely with the Minister's office. Nga ahuatanga kei a matou | What's in it for you?Te Papa Atawhai is committed to fostering a diverse workforce that represents the communities we serve, creating an inclusive workplace culture, supporting the relationship between Maori and the Crown, and lifting our cultural capability. We encourage our people to bring their authentic self and unique perspectives to work, in pursuit of our collective aspirations. Our commitment to well-being and professional development includes: flexible working opportunities suited to your role, including work from home two days per weekcareer development, secondment and training opportunities to help you realise your goalsstudy assistance in programmes that are relevant to your workEmployee Assistance Programme (EAP) and discounted medical insurance.great discounts on DOC accommodation and outdoor apparel and gear so you're ready for your next adventureTe Pukenga Atawhai – Cultural Capability Development Programme. Tono inaianei | Apply now Apply online via the DOC Careers Centre with a CV and cover letter that highlights your relevant skills experience and motivation for joining Te Papa Atawhai. The salary range for this position is $62,535.00 to $79,906.00 with the starting salary of the successful applicant being based on their relevant skills and experience. Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment. Ra katinga | Applications close at 5 pm on Tuesday, 6 June 2023.Me he patai ano | Further enquiries contactEmily Blokker, ******anga | Job Reference: 4000/10001

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    Registered on 7. Oct 2017

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    Registered on October 7, 2017

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