We are looking for a highly organised and proactive professional to support the Executive Assistant to the Mayor and help continue to deliver a responsive, well‑run and community‑focused mayoral office.
This fast‑paced, varied role will see you coordinating mayoral events and engagements, managing correspondence and stakeholder relationships, and providing high‑quality administrative and communications support.
You’ll also assist with public communications, including preparing and scheduling social media content and monitoring channels for emerging issues.
Key responsibilities
Manage the Mayor's inbox, correspondence and customer records
Coordinate civic functions, citizenship ceremonies, workshops and official visits
Plan mayoral engagements, including scheduling, logistics, briefings and follow‑up
Maintain the stakeholder engagement schedule and constituent services
Prepare professional written communications and social media content
Identify and escape urgent or sensitive matters
This is a part time fixed term role, 20 hours per week, which runs through until approximately November 2028.
To be successful in this role you’ll be someone who has
Highly organised with excellent attention to detail
Strong written and verbal communication skills
Able to manage competing priorities and use sound judgement
Professional, discreet and politically aware
Flexible to work occasional evenings and weekends
Proficient with Microsoft Office suite and email management.
How to apply
Please review the position description and apply via our careers site now: https://whanganuidc.recruitmenthub.co.nz/Vacancies and enter Reference code 6869027.
Please note, only applications submitted via our careers page can be considered.
To find out more please contact Anna Palamountain at Anna. Palamountain@whanganui.govt.nz.
Applications close 15 March 2026
